A transaction counts only when everyone it touches has signed it. This is what replaces "I remember" with a record.

The three signatures: the book owner (doc approval), the for side, and the against side. When all three are in, the transaction is Approved.

Before that it is Pending approval. Home shows what is waiting for you under Expenses awaiting your approval and what is waiting for others under Expenses pending with others.

To sign, press Approve on the entry. To ask for changes instead, use Request approval with a message.

To undo, request a cancellation: the entry becomes Cancel approval requested until the other side confirms or rejects it. A confirmed cancellation becomes Cancelled and stops counting in balances.

Open the checks popover on any entry to see exactly who approved and who is still pending.